Last month was atypical for sure. I had two clients call and ask me, “How can we be a better client?” Wow! In all of my years in public relations & marketing, I don’t believe that has ever happened before.
One of the clients actually said, “You’ve always been there for us and have done a great job. I know we are the bottleneck right now. We’ve got to be a better client.”
The second client said he was pleasantly surprised at how much we have accomplished since launching our program, was delighted with the traction and volume, and most definitely wanted to sustain it. He added, “But the last thing we want is to be a difficult client!”
Obviously the Universe is hinting it’s time for a list of tips on being a fantastic client but first, let me underscore how essential it is to partner with a compatible PR agency. I’ve noted before that selecting a PR agency is much like selecting a spouse. For a solid relationship going forward, be sure the foundation rests on good, open, honest communication.
Which leads to my first tip
Have a dedicated Liaison. Having someone on your team who is responsive to deadlines and requests for interviews and information is paramount to our success. If we uncover a media interview, chances are the editor will want to interview your executive or client that day or that week. We need our liaison to respond with availability so we can firm up the interview and prep all parties. Email, phone, text is fine just someone who responds in a timely fashion.
Available/Engaged company and client spokespeople. It is so helpful when the passion, enthusiasm and commitment comes from the top. The positive energy will trickle down. In addition, access to thought leaders helps to shape messaging, priorities and sets the tone for the entire program. We can be more successful when we have ongoing information and communication from your team’s visionaries. On a related note, be sure your company is actually cultivating thought leaders.
Treat us like a member of your team. We are family now, right? We view ourselves as an extension of your team and would like to be in the know on what’s going on. Keep us informed and be transparent. Share your ideas, corporate initiatives, new customers gained, upcoming events, marketing campaigns, and important timelines. Keep the line of communication open and remember, it flows both ways. So ask us for advice, or run ideas by us we love to collaborate with our clients! Please invite us to talk to your internal stakeholders, especially those in product strategy, sales and other key team members. We appreciate consistent, open communications about the company’s business activities, developments, successes, and milestones.
Prep before your media/analyst interviews. We will do our part to arrange a prep for your interviews but please come prepared. We’re here to help with that, too.
Communicate, Communicate, Communicate Communication is the foundation to any relationship. If you are too busy to respond, let us know. If you are going to be out of the office, let us know. If you need extra support because your biggest trade show is coming up, call us NOW. There is no smarter way to leverage an expensive investment in tradeshows than through public relations. If you love our writing, let us know a little positive feedback goes a long way! By the same token if you don’t like the writing style, let us know we have multiple writers and can quickly make a switch. Lastly, we appreciate hearing (and acting!) on your interesting, timely observations, insights and thoughts on industry trends and developments.
Be open to feedback on positioning and strategy for media relations and thought leadership. You are hiring us to provide you with strategic guidance and counsel. You are hiring us for our expertise. And you deserve honesty. We have a great sense for what is newsworthy, what messages resonate and generally what works/what doesn’t. We are not shy. If you are open to it, we will tell you what we really think so ask away!
Set realistic deadlines. In our world, we are used to dealing with fire drills. Everyone wants everything yesterday. However, if you really don’t need the press release by the end of the day, then give us the proper time that is needed to give you something that is top notch.
Bring your positive attitude/energy. PR is one of the most exciting aspects of doing business. We love what we do, especially when we get to work with collaborative, upbeat people. It’s a close relationship, so let’s get comfortable, roll-up our sleeves, and do great things together!
Traditionally, B2B healthcare marketing shops design their campaigns to cast a very wide net, seeking to get their companies solutions in front of as many potential customers as possible. Today, more marketing teams are considering a much more concentrated alternative account-based marketing (ABM). The automation software company Marketo defines ABM as a strategy that “concentrates sales and marketing resources on a clearly defined set of target accounts within a market and employs personalized campaigns designed to resonate with each account.”
Rather than target “hospitals and health systems,” ABM marketers identify specific provider organizations the Cleveland Clinic or Intermountain Healthcare, for example as markets of one. In other words, rather than organizing marketing and PR efforts around such broad areas as industry, product or channel, ABM harnesses those efforts and customizes them for individual accounts.
According to SiriusDecisons, 92% of B2B marketers worldwide say that ABM is “extremely” or “very” important to their overall marketing efforts. And more than 70% of those respondents say their ABM budgets will grow this year. According to the analyst firm Forrester, only 0.75% of generated leads become closed revenue using traditional marketing tactics.
While ABM has seen expanding influence in increasingly commoditized industries, there is evidence that ABM could enjoy widespread application. So what are the advantages of ABM over traditional marketing campaigns?
Alignment. Companies can unify their marketing, sales, public relations and implementation teams around an account’s buyer journey from online research to purchase to brand advocacy and loyalty and work from the same set of goals and metrics.
Analytics. Marketing has become much more customized in the era of machine learning and digital commerce. By leveraging research and analytics to individual accounts, engaging with those customers through highly customized campaigns, and making evidence-based adjustments to strategies and tactics based on data, healthcare companies can develop more focused lead-gen programs than funneling potential leads from a broader audience to the sales team.
Adaptability. ABM complements other marketing strategies, such as inbound marketing. For example, both ABM and inbound marketing rely on personalized strategies that push value over products.
Getting Started with ABM
ABM does require front-end research and developing a methodology for identifying potential accounts, including company size, location and annual revenue, market influence, etc.
It also requires sales and marketing teams to get together to discuss the ABM framework that includes corporate marketing activities, account-specific communications, and detailed research into not just the target organization but also its key players, influencers and decision-makers.
Once the target research has been completed, the next task is creating the customized content for outreach. It’s important to remember at this juncture that you are not marketing for a broad audience. Speaking to generalized pain points won’t work. Use your research into each account to create content that meets that specific target where they are.
With content in the hopper, the next big decision is choosing the right channels of distribution. Your research into the target organization and its primary influencers should shed some light on which digital and social platforms will best bring your message to the potential client.
Once the campaign is up and running, measuring the success of your campaign is critical. And that can be trickier than you think. The ROI of ABM uses a mix of qualitative and quantitative measures. For example, is your list of decision-makers and influencers within a target account growing? Has there been an uptick in engagement from the account? Has revenue increased for specific accounts?
ABM is a perfect-storm mix of art and science. However, well executed, this species of marketing can help break silos between corporate sales and communication, engender greater loyalty and interest from customers, and help your organization better meet the needs of clients.
Everyone loves a great customer success story. You can talk features and benefits in the abstract all day, but nothing brings home the concept that those features and benefits will actually solve the problem you’re trying to address than hearing it already did the same for someone else. It’s the ultimate sales tool.
Of course, getting customers to agree to participate in a success story isn’t always easy. Some aren’t allowed to participate by corporate edict. Others are afraid to because they don’t want to admit that anything in their organizations was ever not hunky-dorey. Some just don’t want to spend their time that way.
So when a customer does agree to tell their story about their experience with your organization, you definitely want to make the most of the opportunity. Here are a few tips that will help you make that happen.
Start with your organization’s contact(s)
This is a step that often gets skipped. Someone fills out a form, usually in a hurry, and assumes that’s all the background the writer will need to interview the customer. Not true!
It’s always helpful to speak with the people who work with the customer every day salespeople, customer service, tech support, trainers, or whoever is most germane to the story you want to tell. They often have perspectives to share that they wouldn’t think to add to a form but that come out in the course of a conversation. Especially if the person doing the interview is experienced at drawing out those types of thoughts.
Gather the background from the internal contact and let that help guide the customer questions.
Always speak to the customer
Some people in the organization (read: salespeople, usually) may be reluctant to have anyone speak directly to their customer for fear the new person will do something crazy that hurts the relationship. Not sure exactly what they’re expecting, but if you’re working with professionals there is very little chance of that happening.
It is important for the writer to speak to the customer because that is the best way to get the “real” story. I can’t tell you how many times I’ve been on an interview and the story the customer tells differs substantially from what the company insider thought had happened. It’s not that either is untrue it’s simply a matter of perspective, and what is important to each.
Ultimately, you want it to be the customer’s story, and it’s the customer who has to give final approval. Best to get the story they think you’re there to write directly from them. Trust me, it will save a lot of time on the back end.
Prepare good questions ahead of time
Once the conversation with the customer is set up, it’s important to prepare a very targeted set of questions to draw out the story in vivid detail. You can start with a template, but you really need to think about the story you’re hoping the customer tells and prepare the questions accordingly. Otherwise you may end up with a lot of uncomfortable pauses and not much information to build a success story.
While the details may vary, all great success stories consist of four basic elements: who the customer is, what their problem was, how the problem was solved, and the results. You then want to drill down to specifics of that instance within each of those sections, including why the customer chose your solution and how they liked working with your team.
You may not always be able to “stick to the script.” I’ve worked with customers who pretty much launched into the whole story after being asked what issue they were facing. But those are the exceptions.
Often you will have to draw the story out, especially if you’re talking to a technical person. They usually don’t think like marketers think; they’re more likely to recite facts. But a good set of questions can help them get beyond the black-and-white, ones-and-zeroes world they usually live in so they can add a little color to the story.
Must have results
This is another rookie mistake I see from time to time. Someone gets excited that a customer is willing to talk and wants to get him/her on the phone right away. Love the enthusiasm, but
The credibility of a customer success story comes from results. Hard results in the form of numbers are best money saved, hours saved, additional revenue captured, measurably improved health outcomes, etc. That’s the Holy Grail.
Unfortunately, not every customer has that information. Sometimes they failed to document the starting point, which makes it hard to measure the difference the solution made; they just know it’s better. Sometimes there is nothing to measure, or there isn’t an expedient way to measure it.
Soft results can work when no hard results are available, but those results must be something with which other organizations can identify. Employee happiness/reduction in burnout, noticeably reduced noise levels, greater collaboration between clinicians, more time to spend on patients, and other factors can be powerful statements if that’s what your target audience wants to achieve in their own organizations.
If there are no results to report, it’s best to hold off until there are. After all, what’s the point of a customer success story if there’s no successes to report yet?
Find the human element
Some organizations really like to focus on the facts and figures of their customer success stories. They are important, but they are not the story.
The human element is the story how what you did impacted whoever you were trying to impact. Until our robot overlords take over, the decisions are being made by people. People like stories that make them feel good.
This is true even when your audience is made up of clinicians or IT people. Yes, they are analytical, and they like their facts and figures. But they are not Vulcans making all decisions solely based on logic. If they were, luxury automobile companies and sellers of other big ticket consumer products would have more statistical information and fewer shots of attractive people doing cool things in their ads and commercials.
If they relate to your story on a human level, they are more likely to get excited and view you favorably. All else being relatively equal, they will lean toward the solution they feel best about even if they’re not quite sure why.
Give it a great graphic treatment
Great graphics can make even a mediocre story more interesting as well as making a great story stand out.
Break up the type with pictures, or diagrams, or screen shots, or some other visual element. If you have facts and figures to highlight, make little infographic-style illustrations out of some of them. If you’re posting a written case study online, see if you can add a GIF or other video element to it, such as demonstrating the product at work.
The more attractive your final form is, the more it will draw the reader in. And the easier your success story is to read, the more likely it is the people who matter to you will read it.
Realize the full value
Customer success stories are one of the most valuable marketing tools your organization can possess. Frequently, they’re also one of the most difficult to obtain, which is why you should treat each one like it’s gold.
Put in the time and effort to dig beyond the basic elements and you will be able to create compelling stories that yield huge dividends for the entire organization.
Public relations is not something easily learned in the classroom. PR/marketing principles and practices are best learned on the job. Amendola Communications recently hosted a “shadow day” five high school students to see what the PR agency world is like and to spark an interest in PR. In this video, the students share what they learned. Look out future PR world!
One of the most important contributors to productivity is outstanding collaboration between business partners. In this brief (3:24) video, Amendola Communications Senior Account Director Philip Anast shares some tips he learned from the book Smarter, Faster, Better that explain how PR agencies and the client teams they work with can create a more collaborative relationship.
It takes years to build brand equity, and just an instant to tarnish it. The best brands know the brand must drive every interaction with stakeholders, including investors, the media and the public. Failing to “lead with the brand” may result in lost opportunities to create loyal ambassadors.
One crucial make-or-break moment for many brands is how they respond to customer complaints.
For retail companies, this should be Brand 101. Healthcare companies, meanwhile, are only now starting to consider patients as consumers, due in part to the greater share of the cost of care being borne by patients through higher deductibles, co-pays and coinsurance.
As patient/consumers have more “skin in the game”, demand is rising for a consumer experience that is more like what the best retail companies offer. Healthcare companies would do well to pay attention to best practices and pitfalls–across the retail industry. So here is a “Tale of Two Brands”.
Recently, my friend Eric and I had wildly different experiences with two popular consumer brands.
First, my experience: I bought a set of pajamas from disneystore.com featuring the character Maui from the Moana film. When my toddler saw the pajamas, he squealed “You’re Welcome!” (Maui’s signature phrase) with delight. But the shorts and the top were two different sizes, and the bottom was too small. Here’s what happened next:
Within an hour, Brandon had turned a customer with a complaint into a brand ambassador, offering to send another pair of pajamas, no questions asked. I did share my positive experience with friends and “Mom” networks. Also, Brandon suggested that I donate the mismatched pair of pajamas to “spread the Disney magic”, and since I have such a great feeling abut the company, I’m happy to do so. In fact, my opinion of the company is considerably higher than before I ever had this complaint.
Contrast this with my friend Eric’s experience with a popular shoe brand that was initially less than “keen” about replacing a pair of sandals that had ripped apart after a couple of months. This pair was a replacement for a first pair of sandals that broke after just a few weeks. The company has a one-year warranty in place, but they initially refused to honor it, saying it doesn’t cover replacement items. Here’s Keen’s initial response to Eric’s warranty claim:
Hello Eric, Your warranty claim #WKUS0181563ES has been denied.
KEEN’s warranty program covers manufacturing and materials flaws for one year on original items purchased from KEEN authorized retailers. This warranty does not extend to items that were purchased from www.keenfootwear.com with promo codes awarded to satisfy previous warranty claims.
We have included a discount code for www.keenfootwear.com below as an accommodation. Promo Code: WR-HP53-MZDP-L4Discount: 20%
Brad KEEN Warranty Specialist
Brad, Thank you for your response. I’m disappointed, frankly. What I’m seeing in your policy is that your company wants the benefit of SAYING you offer a warranty, without actually standing behind your products. Would it really cost you THAT much to make this right for someone (me) that really wants to be your customer?? I believe that your company can do better. Who can I talk to that has the power to make this right for me? Regards, Eric
Eric, You are certainly welcome to contact the KEEN Fan Services supervisor or manager at 866.676.5336 to plead your case. We stand by our inspector’s verdict on this claim and cannot offer any additional accommodation for this pair. Our warranty terms and conditions state quite clearly that items obtained with warranty promo codes from previous claims are not eligible for replacement consideration. The warranty department at KEEN considers this matter closed and we apologize for any inconvenience that this causes you. Best regards, Brad KEEN Warranty Specialist
Eric then started posting on his own Facebook page about his experience, with photos of the broken shoes. Then he reached out to the Keen Facebook page. Finally, four days later, the head of customer service reached out to Eric, asking him to order a new pair of his choosing to replace the ripped sandals.
Assuming this next pair is good quality, Eric says he’ll remain a Keen customer. But his opinion of the company is damaged by the experience. It’s a tremendous missed opportunity because though Keen doesn’t know it Eric is an outdoor educator who interfaces with hundreds of kids (and their parents) each year.
He runs a Pioneer camp in Florida which couldn’t be more “on brand” for Keen, as both emphasize the joys of “unplugging” and enjoying nature. Moreover, Keen has a enlisted a number of brand ambassadors who each “represents a convergence of KEEN’s values and interests”. Eric would be a great addition to that group. But, initially, Keen’s customer service operation failed to lead with the brand, and didn’t take the time to understand its customer and his concerns. Instead, it stuck to a blanket rule, and referenced Eric as a warranty claim number, not as the brand fan he was before the incident.
So, what can healthcare companies learn from this Tale of Two Brands?
1. Speed matters
Resolving a problem quickly is a key to maintaining brand loyalty. Disney is known for their lightning quick responses to customer problems, and my experience was no exception. Brandon responded to my query within an hour, while Eric had to wait four days before getting a satisfactory response from Keen. Now, to be fair, Disney is a much, much larger company, with many more employees, so it’s understandable that Keen’s response would take longer. Unfortunately, Eric did receive an initial response quickly, but the response did not seek to understand or resolve his problem.
2. Personalize the response
Disney was able to mail me a new set of pajamas with nothing more than my Facebook name and town. They knew exactly who they were talking to, when I had bought the pajamas, what size, and my address. This kind of sophisticated contact center is rare. But smaller organizations can ask questions to get the personal information and understand the particular needs of the customer, rather than refer to a warranty claim number, which was off-putting in Eric’s case.
3. Empower employees
Disney’s approach to gaining and maintaining brand equity is to give employees the power to solve problems, not to just enforce the rules and say no. Once someone higher up the chain at Keen understood that Eric was not trying to game the warranty system, but in fact had TWO pairs of shoes fail in the space of weeks or months, the company agreed to replace the shoes. But if Brad Eric’s first contact at the company–was empowered to ask the details of the story, and then respond based on the specific situation, it could have been resolved more quickly and positively
4. Ask your critics to be your fans
Since my Disney issue was resolved so quickly, I immediately offered to share my experience. But Brandon asked me to go one step further and share the replaced pajamas which were good quality, but simply mismatched sizes. This may give the company the opportunity to earn another fan who becomes a customer in the future. It’s clear, at Disney, that the public relations and brand teams drive all interactions with the public. This creates a unified, top-to-bottom messaging experience, applied to anyone who interfaces with the company. Keen still has the opportunity to turn Eric into a brand ambassador. A great PR operation might seize this chance to engage Eric and his campers, since the camp and company missions are aligned. They could, for instance, give sandals to a small group of kids, then take photos of the campers for the Keen website or other marketing collateral.
The takeaway for healthcare
Healthcare organizations can become more like the best consumer brands by taking a proactive approach to patient complaints and concerns. By responding quickly to patient concerns, seeing patients as individuals, empowering staff to solve problems and asking newly-satisfied patients to refer their family and friends, healthcare organizations can help to create and retain brand equity. This, in turn, can help drive up patient satisfaction scores, which can have a positive impact on the bottom line, in new value-based care arrangements.
