by Lisa Chernikoff | Aug 1, 2018 | Blog
I have a confession. I’m not ashamed. It’s my truth. I love a webinar. I love everything about it. I love writing the title and description. I love promoting it and watching the registration count rise each day. I love when the day finally arrives and the presentation comes to life.
I even love the items on the post-webinar to-do list like sending the follow-up emails to keep the audience engaged, warming up the leads for the sales team or converting them into new sales opportunities. Yes, that’s really why I love webinars. I love the results and by that, I mean the results when everything is done right.
However, I’ve found that many marketing and PR professionals don’t share my pro-webinar passion. In fact, much to my horror and astonishment, many of them are firmly planted in the anti-webinar camp. But I understand their point of view. Most likely, they have been discouraged by a webinar that fell flat, or they simply don’t understand how to harness the true power of a webinar.
As a lover of webinars, with a successful track record over the last decade, I’m here to help with some tried-and-true best practices.
Create customer-focused content
There is almost no better forum than a webinar to highlight your customer’s successes. Why? It’s much different to just read a case study than to have your customers verbally share their stories. On a webinar, attendees can experience that case study live, identify with the challenges and celebrate in the successes which could soon become their own successes with the help of your company.
Now, having a customer co-presenter is the best-case scenario. We know that complete, fully baked customer case studies can be hard to come by or even nearly impossible when companies are launching new products. But there is incredible power in a customer case study that’s still in progress as well. Whether the journey has just begun or the results are preliminary, it’s still better for attendees to hear from their peer rather than just your team.
Webinars with customer co-presenters are almost always more well-attended and more successful. Plus, with customer co-presenters, your company also benefits from being associated with your customer names and brands. Even if someone doesn’t attend your webinar, they may remember that you work with that top hospital.
Prepare for an interactive experience
Even though a webinar is somewhat similar to any other speaking engagement, it’s technically much different. It’s challenging to speak into the phone rather than speak into a crowd of faces that may be either nodding their heads in agreement or nodding off out of boredom. That’s why it’s so important to leverage the technology to create an interactive experience that benefits both your attendees and your speakers.
Even the most basic webinar platforms offer a polling feature which should be used 2-4 times throughout the webinar. We often recommend to clients that they start with a poll question to get a better understanding of what the attendees are looking to learn or why they chose to attend. It can also be helpful for the initial poll question to serve as a gauge for understanding the “level” of attendees. For example, how would they rate their organization’s progress on the journey to value?
Also, did you know that one of the easiest, most painless ways to drive future registrations is right at your fingertips during each webinar? At the end of your presentation, while you still have a captive and hopefully happy audience, simply invite attendees to the next relevant session in your webinar series. When sessions are monthly or quarterly, attendees who enjoyed your webinar usually will vote “yes” via a poll to be automatically registered for the next session.
Focus on follow-up, not just promotion
Lastly, it’s incredibly common for even some of the savviest marketers to focus almost entirely on webinar promotion rather than placing equal importance on the webinar follow-up communications. Don’t neglect the attendees who just spent 30-minutes or an hour with you! They are now primed and ready for more so it’s mission critical to send timely (ideally within 24 hours or less but 48 hours max) follow-up emails to attendees and those who registered but didn’t attend.
It’s also important to send them more than just the webinar recording or the slides. Perhaps you can offer them a new eBook about best practices featured on the webinar or you may have a written case study to share on the same topic. It’s not always about having new content to share. It’s about having relevant content to share and becoming a go-to expert.
Regardless, it’s important for your follow-up communication to be educational and informative to drive continued engagement. After all, once someone spends an hour with you via a webinar, they are more invested. Now it’s about keeping them invested in your content, your customers and most importantly, your company.
by Ken Krause | Jul 25, 2018 | Blog
For many writers, including (especially?) this one, analogies are one of the most important and commonly used tools in our toolbox. Relating a new or complex topic, such as just about anything in health IT (HIT), to a familiar example readers already know and understand seems like a good way to shorten the learning curve and ultimately move the sales needle.
Of course, not everyone buys into that idea. “Our target audience is made up of serious and highly educated people,” some say. “They don’t need some silly reference to cars, or movies, or building a house to understand our products/services. They just want the facts.”
That’s why I was so excited to discover the work of Robert A. Bjork, Ph.D., a Distinguished Research Professor at UCLA who specializes in cognitive psychology. Dr. Bjork’s research on how we learn shows “If information is studied so that it can be interpreted in relation to other things in memory, learning is much more powerful.” In other words, if you want someone to understand a new concept, it helps if they can relate it to what they already know and understand.
So it turns out there’s actually some science to the use of analogies. Giving information context, or “seating” it within what someone already knows (to use Dr. Bjork’s term) helps readers comprehend the information faster.
That’s where analogies can bring a lot of value. You start with something simple and familiar to get them thinking in the right direction. You then show how the new, complex concept fits within that familiar landscape.
Because you have already set the context, you’re far more likely to get the target audience to start nodding their heads in agreement. As any good salesperson can tell you, gaining that agreement is an important key to closing the sale.
Going deeper
Using analogies also helps ease readers into deeper conversation. It’s like opening a serious lecture with a joke, or sprucing up the front of your house when you’re trying to sell it to make it more inviting to prospective buyers. (See what I did there?)
First you capture their interest, then you get into the meat of what you want to say. That works a lot better than just launching right into the detailed information.
Another reason analogies help is they can take what might otherwise be a dry, technical topic and spice it up like adding a good rub to a steak before grilling it. (I’m on a roll now!) The steak is still the star, but the rub helps bring out all the flavor the steak has to offer.
Editor reaction
One more good reason to use analogies is in my experience, most editors like them. Especially editors of publications that cover technology products for business or even technical audiences.
They get tons of contributed articles that sound like they were written by engineers for engineers. The articles convey facts, but they don’t “grab” readers and compel them to pick up the publication.
A good analogy can help spur reader interest, which is the editor’s main goal. Throughout my career I’ve received many nice notes from editors, including some from very technical publications, thanking our clients for taking such an interesting perspective and writing an article people might actually want to read.
Now, that doesn’t mean you should always try to work an analogy into every byline, blog post, or other content. Even I don’t do that. Sometimes playing it straight is the right approach to take, whether that’s dictated by the publication or the subject matter.
But where you can, and where it works, using analogies is a great way to draw your audience in and help them quickly understand the key point you’re trying to convey.
by Heather Caouette | Jul 18, 2018 | Blog
Have you ever heard the phrase, “it’s not what you say but how you say it?” This “how,” or nonverbal communication, accounts for more than 90 percent of what we convey. In fact, former UCLA Professor Albert Mehrabian found that the use of one’s voice makes up 38 percent of what we communicate and body language comprises up to 55 percent. By not paying attention to cues, you could be mixing messages or sending unspoken messages in ways that go beyond the Oxford comma debate.
Depending on how the words are delivered, carefully crafted messages can be disregarded, along with an expert’s credibility. This spokesperson could instead appear disinterested or worse. Is that person carefully pondering the question or thinking of what is for dinner? That answer lies in the interpretation.
Conference calls
A major part of work days, including a high percentage of media interviews, are spent on the phone. Many of us jump from one conference call to another without a second thought. However, just because someone can’t see you, does not mean your actions are unnoticed. Here are some pointers for navigating these interactions:
- Know your key messages: Don’t memorize them; rather, internalize the main three points you want to leave behind. That way, they will naturally integrate into the conversation.
- Smile: This truly does change how your voice projects and can be heard on the other end.
- Speak calmly and confidently: Voice tone can portray openness, knowledge and legitimacy of the person talking. Using frequent “ums” or sounding overly emotional can have the opposite effect.
- Mute the sound track: Background noise can distract both ends of the conversation and take away from the main points. This may also come across as though the call was not a high enough priority to find a quiet location.
In-person Meetings
Whether you are embarking on a media tour, going for coffee or taking meetings at tradeshows, these in-person encounters are a great way to make a lasting impression make sure it is a positive one. Your audience, including reporters and business prospects, can now see you in addition to hearing you, so there are more messages being conveyed in meetings that typically run longer than telephone interviews. Make sure they are all working in your favor.
- Speak with your body language: No, this does not mean the cha-cha, floss or any other dance du jour. This refers to how you carry yourself, so you appear approachable but not sloppy; confident without coming across as arrogant. It is the details, including making eye contact and leaning forward a bit to the person you are speaking with to show you are engrossed with the conversation.
- Appear engaged: Smile periodically and occasionally nod your head in agreement with the person you are meeting. Beware of crossing your arms you may be cold, but it will come across as disinterested.
- Respect personal space: Provide enough distance to keep the other person comfortable but not so far away that you lose the connection.
- Remove distractions: Show the reporter, analyst or prospect that they are important enough to have your undivided attention. Turn the cell phone off, or keep it on vibrate, and put it away. The temptation to check messages is strong, so remove it from the equation.
Many of the points discussed above are subjective. More than anything else, read how your nonverbal communication is being received, so you can adjust as needed. Great spokespeople leave an impression because they know how to present themselves and understand how they are being received. Listening to the unspoken messages of others will help you become a master communicator.
by Jenna Warner | Jul 11, 2018 | Blog
Do your research. Or end up with #EGG on your face.
hash·tag: A word or phrase preceded by a hash mark (#), used within a message to identify a keyword or topic of interest and facilitate a search for it.
Communication has and will continue to evolve. It is a powerful tool when used correctly, and social media has taken communication to new heights. Now, we can reach beyond our own networks to communicate, discover and assemble instantly. However, a tool is only as powerful as its operator.
Though each social network has its own way of displaying posts under a certain hashtag, and their own algorithms for specifying trending content, these rules tend to hold true in general across each social channel. Follow them and you too can prevent hashtag misuse.
by Ken Terry | Jun 27, 2018 | Blog
Pitching stories is one of the essential skills of a PR professional. Yet it is surprising how many PR people neglect the basics of how to pitch what to whom. In most cases, a little thought and preparation can help PR pros avoid these kinds of mistakes. Yet they continue to be made on a regular basis, as any working journalist or editor can attest. Here are some common pitching errors and how to prevent them.
- Doesn’t know the publication. When a busy editor gets a pitch from a PR person who doesn’t know his or her publication, it’s an immediate turnoff. The pitch might be for a consumer story when it’s a business or trade publication, or the story might concern a sector of the industry other than the one that the magazine or website covers. In either case, the editor is unlikely to consider the pitch and will probably delete future emails from that publicist. To prevent this error, all you have to do is read sample articles in the publication or just glance at its home page.
- Doesn’t know the publication’s editorial policies. Even among trade publications, there is a wide range of different policies on how guest columns and news stories should be written. Some publications will not allow any mention of a client’s name or products. Others actively solicit promotional pieces (usually in exchange for ads), and there are variations in between those poles. The publications that take a strict stance against product promotion are more desirable for thought leadership, but some clients may want placement in publications that allow a mention of how their products helped their customers. The important thing is to know a publication’s editorial policies before pitching its editors. Usually, those policies are on its website. A PR firm should also ensure its writers follow these rules; if not, the publication may reject the piece.
- Doesn’t understand the publication’s slant. Depending on its audience, a publication might be looking for very specific kinds of stories and opinion pieces that cater to its readers interests. For example, a publication for CISOs will be receptive to pieces that focus narrowly on security but not on topics of general interest to CIOs, even though CIOs are also concerned about security. The editor will also look for trendy topics in that field, such as blockchain’s potential use in security. But if the publication has covered something frequently in the recent past, such as how to foil ransomware attacks, it may not be interested in that. To prepare for this possibility, do a keyword search in the publication’s archives or on Google.
- Doesn’t keep up with changes in direction. Some publications change their editorial direction, either because of a change in leadership or in response to market forces. Publicists should not assume that because a publication accepted certain kinds of pitches in the past, they will in the future. Keep up with what’s happening with key publications by reading them regularly, and also take note of personnel changes. When a new editor or journalist joins the publication, introduce yourself and ask what kinds of stories that person is looking for.
- Doesn’t pitch stories in a timely way. In the competitive field of journalism, timing is extremely important. If you pitch a news-related story too late, it will be rejected because no one is interested in that topic anymore. If a client has an important news story, it’s always a good idea to give key editors the news just ahead of its release on an embargoed basis. But don’t provide the release to just one editor, or the others will feel slighted and will remember that the next time you pitch them.
- Fails to present the pitch concisely and intelligibly. Any PR professional should know how to write a good pitch, but it is surprising how many emailed pitches fail that test. In some cases, they go on interminably before getting to the point. Other pitches are so poorly written that they’re difficult to understand. You should always remember that editors time is limited and that they may have to read hundreds of emails each day. Just as in a published article, a catchy headline and a cogent lead will go a long way toward getting an editor’s or journalist’s attention.
None of these mistakes are difficult to correct. With a fairly minimal effort, publicists can learn what publications want and how to deliver it. By doing so, they can vastly increase their chances of having their pitches accepted and of placing articles in sought-after publications.
by Erik Yorke | Jun 20, 2018 | Blog
If you spend any time on the Internet not exclusively dedicated to work, shopping or seeing what new shame Cousin Frank is bringing to your family on Facebook, you understand that the Internet’s true purpose is to facilitate a relentless parade of jokes, memes and reaction videos related to anything and everything going on in the world.
So if you’re a beloved brand trying to navigate this ocean of hot takes, dry bon mots and raunchy non sequiturs do you A) be very careful so as not to become instant joke-fodder, or do you B) hit the gas and drive right into the lion’s den of Twitter comedians and smug Photoshoppers? Well IHOP was willing to take that risk and it looks like it’s paying off.
IHOP, which most of us will remember from our 20s, decided to play fast and loose with its deeply rooted brand, changing its name (temporarily) to IHOB in order to draw attention to a promotion around its new burger menu. The breakfast giant, loved deeply by both syrup-addicted toddlers and exhausted college students in need of a 3 a.m. carbo load and every hilariously specific demographic in between, made the bold choice to proclaim “We are a burger joint now!” Did this get made fun of? You know it did.
These are just a couple of the jokes. But in activating this promotion, IHOP had to have known what it was in for. If you take a look on Twitter, one very common quip by the millions of self-styled witticists is “Oh, yeah, when I think of a great burger, I think IHOP,” the late 90s favorite “NOT!” is, of course, implied.
But, guess what funny peeps? That was the point! Did you suddenly find your mouth forming the words “IHOP” and “burger” in the same sentence? I’m guessing that a profitable percentage of people out there poking fun at the Pancake House are going to, at some point this summer, give one of those new burgers a try.
IHOP’s gambit has a lot of people talking about them and their own competitors took the bait and are using their resources to talk about the promotion. Sure, they get their jokes in, but they’re also strapping a jetpack to IHOP’s message and blasting it into burger-loving faces by the thousands. It’s a great example of using a little creative thinking to drive your brand awareness.
Do the Tweets, Grams and quill-written letters on parchment decrying this name change hurt IHOP’s feelings (or brand)? I’m guessing no; if the stunt sells burgers, they won’t mind at all, and once the promotion ends, people still enjoy pancakes and will continue to do so, internationally.
So what’s the lesson? Maybe we shouldn’t treat our brands like sacred idols and, instead, understand that people on the Internet are going to make fun of us no matter what. IHOP understands that if they’re in on the joke, they can have the last laugh.
