by Megan Moriarty | Jan 5, 2022 | Blog
One of the foundational PR rules that any communications professional learns is to avoid the use of jargon – the technical terminology or characteristic idiom of a special activity or group, as defined by Merriam-Webster. In my years working in PR for healthcare and health IT organizations, this has been a permanent item on my list of interview tips, and any media training I’ve conducted has included guidance to avoid the use of jargon.
When communicating to a general audience, this is sound guidance and standard practice. Jargon is unnecessarily complicated, can confuse your audience and cause your audience to lose interest. If your audience has tuned out because they don’t understand what you’re telling them, they won’t hear or read your message.
It may be tempting to include technical language to demonstrate proficiency and credibility with particular subject matter. This is an especially tricky trap for those of us who work in specialized areas like healthcare and health information technology. But there’s a fine line between using familiar terms and wading into the murky waters of jargon.
As with any marketing content, one size does not fit all. Public relations and marketing must be specific to your audience. Using technical language can demonstrate competency and help build credibility, if the audience can understand it. That’s why it’s crucial to do your homework, research your audience and their level of understanding.
Get to Know Your Audience
In a recent Amendola Communications blog post, my colleague Jack O’Brien reminded us that PR representatives should take time to do their research on the journalists and outlets that they’re pitching. Not only will this help you target your pitches to topics of interest, but it will also help you tailor your language to the journalist’s readers and the publication’s audience.
This is especially true for any media relations professionals who work in a specific industry, as we do at Amendola Communications. We work with a variety of reporters – from those who write for publications focused on a specific medial specialty, to trade reporters with a deep focus on health IT, to healthcare beat reporters at major national publications, to general assignment reporters at daily newspapers. The audience and level of understanding for each of these reporters and publications will be different, and so should each pitch. As you can see, one size definitely does not fit all.
Write in a Manner the Audience Will Understand
Once you’ve done your homework and you understand your audience, you should also delve into their level of familiarity and understanding of the topic you’re pitching. For example, if a publication targets physician executives, you can safely assume the audience will understand basic medical terminology because of their medical education. A physician discussing cardiovascular health can thus feel confident that the audience will understand the term “myocardial infarction.
However, if that same physician is instead speaking to the general public about heart health, it would be more appropriate to use the more colloquial and widely understood term “heart attack.” A good rule of thumb when pitching to and writing for a general audience is to avoid using language that your Aunt Sally wouldn’t understand.
Always Keep the Reader in Mind
I’ll offer some sage advice that one my college professors, Steve Kopcha, shared from his decades of experience in strategic communications: “Say it square, then say it with flair.”
It’s easy to get so caught up in figuring out how to “say it with flair” that we forget to first “say it square.” In the simplest terms that Aunt Sally would understand, how can you communicate what your client’s product or service does? What problem does it help to address? Why does this matter for the reader?
A former communications colleague of mine who had spent years as a local news reporter offered a helpful way to frame this concept. She would ask me how I’d explain something to my next-door neighbor, and why it would matter to them. When you find yourself struggling with whether to use technical language, ask yourself what it will mean to the person reading the article you’ve pitched. Will it help further their understanding, or does it muddle your message? Keeping the reader in mind will help you to walk that fine line between technical language that helps to inform and jargon that muddles your message.
by Chris Nerney | Dec 8, 2021 | Blog
Smart healthcare companies invest in creating a quality digital presence, primary through their websites. I’ve launched my share of sites over the years and can tell you that a lot of planning, debate, creativity, and effort go into every facet of a company’s website, whether it’s brand new or overdue for a revamp.
Decisions must be made about everything that appears on a website – sections, design, images, and content. Writing content for a website is one of the most challenging jobs in content creation because you are under immense pressure to grab visitors immediately or risk losing them forever. A Chartbeat analysis of user behavior across 2 billion website visits showed that 55% of visitors stayed on a page for less than 15 seconds.
That’s why every word should contribute to telling a company’s story and positioning that company as unique in its market. I know from personal experience that creating website copy is a painstaking process of writing, rewriting, rewriting, hating your life, and rewriting. You can’t just dash off website copy! But the hard work invariably pays off for companies when their dazzling new website is launched.
While many startups are happy just to get their sites live – and it is an accomplishment – others have content plans that extend beyond the launch, such as a blog page. Which is shrewd because a steady stream of original content can demonstrate a company’s “thought leadership,” the ability of its executives to understand the business-critical issues and pain points facing its customer base. Further, blogs provide an opportunity for startups to establish a human connection (podcasts also are excellent for this) with potential customers, partners and investors.
Unfortunately, many startup blogs begin with a lot of energy and enthusiasm and then succumb to the harsh realities of continual content generation. Maybe the team member who championed the blog and did the bulk of the writing got another job. Maybe the CEO or CMO are too busy to contribute the monthly posts they promised. Stuff happens.
The problem is that a blog page containing only three or four posts, of which the most recent was from two years ago, doesn’t reflect well on your company. It looks like you don’t follow through or you ran out of ideas. Worse, you’re losing a chance to showcase the thought leadership that can separate you from your competitors in the minds of potential customers. Remember, many visitors to your site are actively searching for a solution. Your thought leadership content, in conjunction with the marketing content you perfected prior to the website launch, can be the differentiator that wins business for your company.
A blog page (or a section for videos or podcasts) won’t help your business at all, however, if it’s gathering cobwebs. I would argue that no thought leadership content is better than outdated content or a threadbare page.
Indeed, many healthcare startups make a conscious decision not to create a steady stream of content for their site, opting instead to focus their full efforts on the products and services they offer. That’s a valid decision if they truly lack the internal resources or budget to sustain a quality content creation program. And I suspect most visitors to a healthcare startup’s website probably don’t judge the company based on its lack of a blog. Conversely, a thinly populated and outdated blog/video/podcast section may leave a bad impression to website visitors, who likely won’t return.
Healthcare startups don’t have to publish fresh content every day or even every week to have a successful content strategy. Even a blog post a month can help you deliver your message and raise your profile if the content offers something of value for visitors. It can’t just be generic blather that checks off SEO boxes and gives you something to share on social media. Your content should position your company as a unique voice addressing serious, specific business challenges with effective solutions.
If your company lacks the bandwidth or skill set internally to produce content on a regular basis, freelancers can fill the gap, though the quality of content producers out there can vary wildly. That’s why working with an agency such as Amendola Communications is a sensible option. A marketing/communications agency specializing in healthcare can match the right writer to the right client, increasing the odds that the client’s content strategy pays off.
Website content isn’t easy and it isn’t free. But it can be incredibly valuable if it helps raise a company’s profile, which can attract customers, the media, and investors. Consistency and quality are the keys.
by Elizabeth Schwartz | Nov 24, 2021 | Blog
When I was a little girl, I always wanted to be a pediatrician. And a writer. I had no idea as an idealistic young lady that there wasn’t really a career that combined the two disciplines.
And when I learned how long I had to go to school to be a pediatrician, I leaned in a little more on the writing.
It wasn’t until I had leaned way into writing and four years of Journalism school that I got my first job at a multi-hospital research health system. I learned quickly that I could combine my three passions—helping people, healthcare and writing. I was not the one performing the lifesaving transplants, but through my writing I got to share the stories of two sisters who shared a lifesaving kidney transplant and encourage others to be organ donors. It was a great fit. I thought of it as writing. I had learned in Journalism school how to write a lead, a body and a close. I never thought of what I did as storytelling.
Then, as if it couldn’t get any better, I got a job as a writer at a pediatric hospital. I met awe-inspiring families struggling through unimaginable heartache but taking me along and allowing me into their lives to tell their story and show how they battled adversity with strength, bravery and grace.
I got to see the loving way nurses and doctors approached children and their families. I got to see the way parents looked bravely at their children and told them it was going to be OK even when they weren’t sure. I was humbled and grateful for each and every family. I remember thinking that I was so glad to be able to tell their stories but could never imagine being in their shoes. I had found my place: healthcare and writing. But then something happened that changed my perspective completely.
The Tide Turned
About two years into my job, I had children. My son and daughter are 18 months apart in age. When my daughter was six months old, she began to have seizures. We spent weeks in the hospital trying to find the root cause—from a brain tumor to epilepsy—what we found was that she had a stroke at birth and had cerebral palsy. When my son was two, he was diagnosed with autism. What had been unimaginable to me about the lives of those parents had become my life. We spent many days and nights with doctors, nurses, therapists—my colleagues—and now my child’s caregiver. I was the one of the parents that I had been writing about.
Why It Matters
My children have been a consistent source of joy and inspiration to me. I know that doesn’t make me unique as a parent, but when they were young, we journeyed through a lot together in ways I never thought I would experience. All the times I wrote those patient stories, I never knew one day it would be me.
I’m happy to report they are both thriving, active teenagers now. What I learned is that in some way for all of us, healthcare is personal. Whether it’s an aging parent, your own health challenges, or a child, when we walk through our healthcare system as a patient or a caregiver of a patient, it changes us.
For me, it changed the way I write. It changed the way I tell the story of the latest innovation in EHRs. It changed the way I appreciate the passion and selfless care that every single position in the healthcare ecosystem puts into what they do.
I think it’s easy as PR and Marketing professionals to get robotic and apathetic in the way that we amplify a brand or write a blog. What we should remember is that at the end of that journey is a real person with a real story. And you never know when that might be you. Write with your heart. Bring your own story in the passion you have for what you do. It will never steer you wrong.
by Jodi Amendola | Oct 27, 2021 | Blog
At the time, I did not realize we were so innovative. When I founded the agency in 2003, it was clear to me that with the Internet, email, phones, and the nature of our public relations and marketing communication services, not everyone needed to be in the same office all the time. I also recognized that I could more easily attract and retain the best talent for our agency – whether they were in California, Texas, Massachusetts or North Carolina – by not forcing them to relocate to our office in Scottsdale, Arizona.
In 2021, our agency looks prescient considering most of my staff have always worked from their homes. In reality, at the time, I was just doing what was best for my business. To this day, though, employee after employee tells me that the choice to work from home, not uprooting their families and starting a new life in a new town, was a major attractive feature in joining our agency.
As the COVID-19 pandemic continues throughout most of the country—and survey after survey show how much employees prefer to work from home—some employers are considering that they may need to loosen their policies to allow more team members to work from home. Although it might make it harder for our agency to compete for talent, I would encourage you to do it. Here’s how to make work from home work for your company:
- Set Clear Expectations
Like all businesses, our agency runs on deadlines. Whether it is an article, press release, white paper or PR plan, having clear, accountable deadlines ensures that the distractions of working from home do not detract from productivity.
Another expectation we have is accessibility and responsiveness. We offer flexible schedules as long as the work gets done and clients are happy, but when a member of our team says they will be in their office, we expect that they will indeed be available either by email, phone or for web meetings. That availability is important for internal communication, but it is even more crucial to better serve our clients. Being available and responsive to them must always be the top priority during work hours.
2. Communicate, communicate, communicate
Although many companies use Slack and other business communication platforms, our team has still found email to be the most effective and easiest way to stay in touch with each other on a daily basis. Of course, we have plenty of phone calls and web conferences, but the bulk of our daily communication runs on email.
Once again, if one of our clients wants to use a business communication platform, our account teams happily use that method. The key is the consistency of communication and setting the expectation of a prompt response during a team member’s regular schedule.
3. Show Me the Schedule
Our account teams do a lot of writing, editing, and strategic planning, which is much easier without the distractions and interruptions of email and meetings. We also do not want to disrupt any of their client meetings with our internal questions or calls.
For these reasons and others, our account teams make their schedules public so their managers and colleagues can visualize their availability. Other than client meetings, our teams also make sure to block time in their schedule for writing, editing or creating a presentation. Blocking a schedule sends a message like an office door being open or closed. As a colleague, you know what it means when you see it.
4. Company-Wide Meetings Are a Must
Although the actual time seems to constantly change, our agency still meets regularly on a web conference to talk about agency updates, share success stories and best practices and even feature guest speakers. To keep it fun, we compile positive feedback that team members have received from clients or colleagues and share them. We also have a drawing where a positive comment is drawn at random and the person receiving the compliment wins a gift card. We call it our “kudos” drawing and it is always an uplifting way to close a meeting.
5. Check-in Regularly
Every six months, we have a formal check-in where a manager will talk with a team member about their work, accomplishments, challenges and solicit feedback to find out how we can improve as an agency. Since we are still relatively a small company with 25 team members, I also still check in with people I haven’t spoken to in a while on a more personal level to see how they are feeling about work, their life and if we can support them in any way. Since we can’t have impromptu “water cooler” or coffee machine moments, these random check-ins help nurture a sense of closeness and camaraderie that is difficult to cultivate when we don’t see each other in person as often.
A bonus tip: If your work-from-home team feels comfortable traveling, have a company-wide retreat either once a year or every couple of years, depending on your company’s size and budget. It is always rewarding when we can get together in a fun location, enjoy meals and learn from each other. The fact that we so rarely get to see each other in person makes the retreats especially meaningful for our team.
So whether you plan to bring all, some or none of the team back to the office once the pandemic is under control, I recommend instituting an option to work from home, if it is feasible for your company. Our teams appreciate the perk and show it to us every day in their high quality of work and client service.
by Jack O'Brien | Oct 13, 2021 | Blog
Career changes are rarely easy, especially when you study a field throughout college and subsequently work in it following graduation.
In August, I left a respected healthcare trade journal after nearly four years and ‘crossed over to the dark side,’ as they say.
There were several professional motivations behind the move, but one that excited me about joining the world of public relations (PR) was that I had already worked with numerous agencies during my time on the editorial side.
As I’ve settled into my new role, I wanted to share four observations on the PR strategies that I found most effective while in my capacity as a journalist.
1. Understand who you’re pitching to
Every PR representative should take time to do their research on the journalists and outlets that they’re pitching.
In my time at the magazine, I primarily covered healthcare finance, policy, and revenue cycle, among a handful of other industry-related topics. Still, I received countless emails from aimless PR representatives pitching me everything from CBD oils to a historian for the band Aerosmith. (Yes, this actually happened.)
Even those that understood I covered the healthcare industry for an audience of payer and provider executives would occasionally float article ideas and interview opportunities that simply missed the mark.
If you’re looking to place a byline or secure earned media with an interview opportunity, make sure you know who you’re speaking with and why it’s worth their while. I always found myself most responsive to PR representatives who weren’t just looking for free publicity but could see down the field about how the interaction would lead to a greater result for both sides.
2. Get to the point (and have other options available)
The only thing worse than getting a random PR pitch that’s off-topic is being forced to read several paragraphs to find out it’s irrelevant.
Short, timely pitches are always winners. The pitch should tell me what the topic is, who can speak to it, and when they’re available.
Additionally, a pitch should offer flexibility for both the PR agency and the outlet. If you’re pitching a potential source as an expert on revenue cycle management but they can also speak to the price transparency regulations and the effects on provider organizations, mention that in your email.
You should be providing as many onramps as possible for a client to appear in a story.
3. Relay expectations to your client
Understandably, most clients probably don’t fully understand how the world of PR and media works. That’s fine, but you have to be the one who explains the dynamics at play so they’re not disappointed by outcomes that don’t match their expectations.
Not every interview is going on the front page of The New York Times, but every speaking engagement, written Q&A, or byline adds up to meaningful coverage.
Additionally, media training to refresh even the most charismatic leaders should be the standard. During interviews I conducted as a journalist, I learned quickly which PR contacts had adequately gone over their notes with my subjects ahead of time and which ones threw them headfirst into the fire.
Don’t leave your clients treading water; let them know what the opportunity is about, why they’re qualified to speak on the subject, and prepare them for any extraneous questions.
4. Create a conversation
Some of the most reliable PR contacts from my journalism days were people who didn’t just pitch me and disappear into the night.
They stuck around and actually engaged with me as normal people do. Whether this was sending the occasional email to see what stories I was working on, interacting with each other on social media, or reading my content, it kept them in my purview as I went about my job.
Additionally, whenever I had a story to write on a tight deadline, I knew I could reach out to these reliable PR contacts and get the appropriate sources on the line.
This doesn’t mean that you have to be chummy with every journalist you come across, (odds are they aren’t always going to chummy in response), but breaking down the at-times acrimonious barrier between church and state can be helpful.
I hope that these tips based on my understanding of how media outlets operate can provide the world of PR with some useful tips to be more effective in the work we do.
